Planning for an event is an overwhelming thing for most people. There are event planners that can help with this task. They will take care of the planning and execution of the event at a fee. There are various factors one needs to consider when hiring a planner to ensure they get the right one as there are so many of them in the market.
The first thing one needs to consider is the experience a planner has in the field. Hiring a planner who does informal events to do formal events may be a disaster as they have no experience. Take time to find out the type of events the planner has organized before you hire them. By asking their previous clients, you will be able to know how their previously organized events were like.
You also need to find out how much they will be charging you to plan the event. Different planners will have different charges for their services. It is important to note that certain factors will determine how much you will be charged for a service being offered. An example is, you will pay more if the planner is organizing for your venue, catering an sound than if all they were doing was marketing your event. There are planners who charge for their services per hour an there are those that charge per day. Taking a planner that charges per day will help you save on money. There are also planners that charge for meetings done during the planning period and this may add to our budget. If there is a possibility of you cancelling the event, find out if the planner has a cancellation fee. Most planners have a cancellation Find out how much you will incur in terms of cost and the terms of payment before you bring a planner on board.
You also need to be keen on the security at your event. The event planner needs to be able to ensure that there are security measures out in place at your event. The planers need to have enough security and health personnel at the event.
Take time to know the staff that will be at the event. You need to know the number of people that will be working at your event and if they can be trusted as this will help things flow smoothly. You also need to know if there is backup in case one of the staff does not, make it on the day of the event.
In case you are working with a big team for the event, find out who is the point of contact on site in case you need to communicate during the event.